Purpose of the Job

To ensure the efficiency of the statutory process.

Job Responsibilities

PF Monthly process

o To file monthly returns of EPFO
o Prepare vouchers for the payment and submitting to finance to EPFO payment
o Follow up with finance for payment and email the challan’s once the payment is done

PF Claims settlements

o Support to file PF claim for the exited employees
o Support on-roll employees to avail PF loan in case of medical emergency
o In the event of an employee's death, assist the family members in receiving death claim payments such as EDLI, Pension, and other settlements.
ESI Monthly process

o To File ESI monthly returns in ESIC portal
o Prepare vouchers for the payment and submitting to finance for ESI monthly payment
o Follow up with finance for payment and email the challan’s once the payment is done

ESI Benefits Claim

o Support to take employee to ESIC clinic/hospital in case of workplace injury
o Support to prepare documentations works form employee’s ESI injury / work place documentation claims, maternity claims and other miscellaneous claims
o Support documentation work for employee death claims

Professional Tax

o To file professional tax monthly returns online in professional tax portal
o Prepare vouchers and submit to finance for payment
o Follow up with finance for payment and email the challan’s once the payment is done
Gratuity Payments

o To receive gratuity application form filled from all the applicable exited employees every month
o If the fails to submit the form, prepare letter and send it to his communication address through register post
o Process gratuity payment and submit voucher to finance for payment
o Maintain soft copies and hard copies of gratuity application form in files and HRMS application

Labour Welfare fund payment

o To file labour welfare yearly returns online in the month of December
o Prepare vouchers and submit to finance for payment
o Follow up with finance for payment and email the challan’s once the payment is done

License renewals & Registers Maintenance

o Ensure timely License renewals and maintenance of registers under shops act
o Ensure renewals of professional tax every year
o Ensure renewals and maintenance of registers under Interstate migrant act
o Ensure renewals and maintenance of registers under Contract Labour Regulations Act

Miscellaneous activities

o Maintain and manual update the statutory registers as per the shops and establishment act every month and make it readily available for inspections from Labour department
o Frequently visiting PF, ESI and labour departments and develop rapport with the officials and also to submit required forms regarding annual returns, employee claims, inspections reports and death related claim benefits

Inspections

o Handle the inspections from Labour department, PF and ESI
o Prepare and submit documents requested by concern authorities and close the inspection
o Maintain the documents of the inspection reports.

Requirements